Assistant Manager, Office Management & PMO Support | Healthcare | Up to $7,000++, AWS, 3.5months bonus | AA

Public Healthcare Sector | Contract | Singapore

An established organisation within Singapore's public healthcare sector is seeking an experienced Assistant Manager, Office Management & PMO Support to oversee workplace operations while supporting a dynamic project and planning environment.

This is a broad-based role combining office and facilities management, workplace operations, vendor management, procurement, budgeting and project/administrative support.

The successful candidate should be highly organised, hands-on and comfortable independently managing multiple operational priorities and stakeholders.

Key Responsibilities

Office & Facilities Management

• Plan and coordinate office relocations and new office set-ups, including move-out, reinstatement, renovation, fit-out and move-in activities
• Ensure offices are fully operational and ready according to project timelines
• Oversee day-to-day office and facilities operations
• Coordinate maintenance, repairs and workplace improvement works
• Manage furniture, utilities, shared amenities and office infrastructure
• Manage leasing matters, including landlord liaison, lease administration and renewals
• Oversee pantry and parking administration
• Coordinate with IT and relevant teams to maintain reliable workplace systems
• Ensure compliance with workplace safety, health and fire safety requirements

Workplace & Visitor Operations

• Coordinate workstation provisioning and employee workplace set-up
• Manage access cards, visitor management and room/resource booking systems
• Coordinate reception and visitor arrangements
• Establish and improve workplace processes and workflows
• Support business continuity and contingency planning for workplace disruptions

Vendor, Procurement & Contract Management

• Manage contracts relating to office space, facilities services and workplace systems
• Serve as the key contact for vendors including cleaning, security, maintenance, IT and utilities providers
• Monitor vendor performance, service standards and contractual compliance
• Coordinate vendor sourcing, onboarding and procurement activities
• Manage office assets, equipment and supplies, including inventory and tracking
• Maintain contracts, records, SOPs and administrative documentation
• Monitor office expenditure and track spending against approved budgets
• Support cost planning and financial reporting

PMO, Administrative & Team Support

• Provide administrative and coordination support to project teams and management
• Support calendar management, meetings, reports and presentations
• Coordinate staff onboarding, workspace preparation and offboarding
• Support employee engagement activities
• Coordinate meetings, events and hosted stakeholder visits
• Provide logistical and onsite support where required
• Support project coordination, reporting and documentation

Requirements

• Degree in Business Administration, Office Management, Facilities Management, Project Management, Healthcare Administration or related discipline
• Approximately 3–5 years of relevant experience
• Experience in corporate office management, facilities coordination, workplace operations, administration or project support
• Hands-on experience with office relocation and/or new office set-up would be a strong advantage
• Experience managing vendors, contracts and procurement activities
• Exposure to budget tracking and operational cost management
• Strong organisational and project coordination skills
• Able to independently manage multiple priorities and deadlines
• Strong stakeholder and vendor management capabilities
• Good communication and interpersonal skills
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Comfortable using digital and AI-enabled productivity tools
• Healthcare, hospital or institutional experience would be advantageous but is not essential

Why Join?

This role offers broader exposure than a traditional office management position, combining workplace operations, facilities, procurement, vendor management and PMO support within Singapore's public healthcare sector.

It is particularly suitable for candidates who enjoy being hands-on, solving operational problems and coordinating multiple stakeholders and projects.

Employment Type: Contract

Location: Singapore

Salary: Up to S$7,000/month, commensurate with experience

Apply Now

Arina Aryanty

MCI Career Services Pte Ltd